Cenfri, a development consultancy with offices in Cape Town and Kigali, has an opportunity available for an HR Assistant. This is a fixed-term, full-time role (with a contract period until 30 April 2027).

About Cenfri

Through its work, Cenfri is interested in contributing to sustainable economic growth in emerging markets and supporting efforts to build welfare-enhancing digitalised economies. The incumbent will support the business in all people related operational process and contribute to fostering an engaged and inclusive work environment and culture, both in South Africa and Kigali.

Cenfri is seeking an HR Assistant to support the HR manager on various human resource activities. The objective is to ensure the provision of quality HR support processes and functions to the business. As a key member of our Operations team, the successful candidate will engage with all levels of staff, will support the employee lifecycle, including recruitment, performance, development and retention, specifically owning HR administration and documentation. Due to the growing needs of the business, there is opportunity to get involved in some of our key HR projects in our South Africa and Kigali office.

About the role

The Human Resource Assistant would be expected to:

• Coordinate the recruitment and selection process
  • Preparing job adverts and uploading onto the recruitment platform and website
  • Shortlisting candidates in accordance with the job description
  • Assisting in ensuring that each recruitment campaign has a clear and accurate project plan
  • Managing of candidate communication, including qualifying calls, arranging telephonic interviews and assessments, feedback to candidates and related communication to recruitment agencies
  • Preparing all recruitment and selection related documentation
  • Participation in candidate interviews
  • Assisting with the conducting of reference and background checks, as and when required
  • Assistance with management of on-boarding and off-boarding processes, including inductions schedules and exit interviews
• Employee Documentation
  • Preparing all offer letters and contracts
  • Preparing all employee change letters (subcontractor agreements, promotions. etc.)
  • Creating and maintaining employee folders and information on the HR platform
  • Supporting employee visa applications
• Intern Programme Support
  • Coordinating the Cenfri SA internship programme, including onboarding, feedback and monthly check-ins
  • Monitoring timeous feedback of contract renewals
  • Support the recruitment, communication and monitoring of the Rwanda fellowship and academic internship programme
• Support the coordination of the performance management process
  • Assistance with ensuring that revised performance review templates are maintained
  • Support the planning of the annual reviews cycles and supporting documentation
  • Requesting, gathering, collating and sharing of review feedback and ensuring that accurate records of review meetings are accurately stored
• Learning and Development
  • Administrative assistance with the implementation of the Cenfri Learning & Development calendar of events
  • Administrative assistance for information gathering and documentation for WSP/ATR reporting
  • Support training sessions coordination
• HR Reporting and maintenance of employee information
  • Monthly updating of HR database and BambooHR platform
  • Weekly leave reporting and maintenance of accurate leave records
  • Preparing all employee documentation for monthly payroll processing
• Assistance in ad hoc HR support tasks, queries and projects

 Applicants should have:

• A relevant tertiary HR qualification
• 2-3 years experience in a similar role
• Sound knowledge of HR legislation and related principles
• Good communication and organisational skills
• Excellent attention to detail
• The ability to manage equally important priorities and to make the required trade-offs
• Keen interest in service delivery and client-centricity
• The ability to work independently and as part of a team, to meet tight deadlines and to work effectively under pressure
• Good proficiency in MS Office applications

Location

Cenfri is based in Cape Town, South Africa, with an office in Kigali, Rwanda. This role will be based in the Cape Town office with the successful candidate able to come into the office at least 2 times a week.  

Preference will be given to candidates currently residing in Cape Town and Employment Equity candidates.

Application instructions

If you have the appropriate experience and would like to contribute to our people objectives, we would love to hear from you. 

Closing Date: 5 July 2024

Click here to apply.